Proposal Coordinator

Proposal Coordinator

This position requires contributing to the proposal process while partnering with marketing, administrative, and technical staff. Responsible for day-to-day marketing support through organizing and coordinating activities involved in the preparation of marketing proposals, presentations and submittals including DOT and City Agency prequalifications under the supervision of the Content Strategist.


  • Contribute to proposal effort from opportunity to “win”.
  • Contribute to the creation and maintenance of marketing materials.
  • Conduct lead finding efforts and lead opportunity management.
  • Coordinate, prepare, and support technical and corporate staff on presentations, proposals, and qualifications. This may include:

• Review RFP and RFQ request documents to ensure client requirements are clearly understood.

• Prepare proposal outlines, lead proposal team kickoff meetings, and assign deadlines for document development, reviews, production, and delivery.

• Organize all technical written material supplied by proposal contributors including written content, tables, graphs, images, exhibits, and attachments.

• Ensure responsiveness to RFP/RFQ, thoroughness, accuracy, and quality using a persuasive and active-voice writing style.

• Work with short-list presentation teams for development of key messages, themes, and differentiators, including technical components, and ensure consistency from proposal through presentation.

• Update staff qualifications as needed.


Commensurate with experience.


Itasca, IL

Skills and Experience:

  • Two to five years of experience in a related position with a professional services firm is preferred.
  • Bachelor’s degree in Marketing, English, Journalism, Communications, or a related field.
  • Excellent verbal communication, presentation, active listening, and interpersonal skills.
  • Excellent business writing and grammar skills, as well as strong editing and proofreading skills.
  • Excellent creative and problem solving skills focusing attention on details.
  • Energetic team player who can work comfortably with people of diverse skills, experience, and opinions, including senior management.
  • Excellent multi-tasking, time management, and organizational skills with the ability to balance short-term deadlines against long-term goals; ability to understand and organize large volumes of information.
  • Self-starter with ability to recognize ideas and assist in creating social media content.
  • Display a friendly, approachable, and confident demeaning and feel comfortable meeting with all personality types and enjoy the process of working as a team while contributing individually.
  • Ability to network and connect with internal stakeholders, teaming partners, and professional organizations as-needed

Computer literacy for all major business programs and email systems, proficiency in Microsoft Office programs required, knowledge of Adobe Creative Suite programs required, familiarity with customer relationship management databases preferred (i.e. Deltek Vision/VantagePoint).

To apply, please email your cover letter and resume to:

[email protected]